Top Google Docs Tips and Tricks to Give You Super Productivity!

docs-googleGoogle Docs is a great free application that let you create, manage and edit documents from the cloud. It has already some time and recently has been included in the Google Drive cloud storage service.  This online app comes already available with your Google account and can handle from text documents to spreadsheets.

Here are some tips that will help you use this service to the maximum potential. Enjoy!

Go Fullscreen. This is a great tip if you are looking to maximize your working hours and avoid distractions. Doing this is very easy, you just need to click on the top View menu and then click on full screen.  You can return to normal mode at any time by pressing the Esc key.

Get to know the shortcuts.  Using the mouse is very simple, but shortcuts are there to help you increase productivity and speed up your work.  You can take a look at all the keyboard shortcuts that can be used in the application by pressing Command + / on a Mac or Ctrl + / on a Windows-based computer.

You don’t have to learn them all at one go, but start one by one replacing your most common mouse actions.

Take advantage of templates.  Google Docs has developed a series of templates that will help you get started quickly if you need a particular type of document.  There are templates for resumes, cover letters, and different types of spreadsheets.  The best of all is that they are all free to use! You can take a look at their directory.

Create an automatic table of contents.  You can create a table of contents in just a few steps if you have structured your document using the different header levels in the title menu.  It helps to find the contents of your document easily, especially if you are sharing the editing of the document with another person.

To do this, click on the Insert menu and then click on Table of Contents.  It’s that easy!

Use Gmail shortcuts to manage your document list.  When you are in the document list view, you use the same Gmail shortcuts to navigate and mark an item.  This is much quicker than using the mouse and selecting boxes one by one.  Here are the keys you need to master:

J Navigate to next item
K Navigate to the previous item
X Toggle Select/Unselect
S Toggle Star/Unstar

Integrate other cloud-based services.  Google Drive and Docs now can be used along with other services.  Cloud storage has revolutionized the way we do business, and this shows in other industries.  You can use an online fax service to fax directly from Google docs, without having to rely on a fax machine.

Create new header styles.  Header styles help you highlight certain parts of your document if you need to because sometimes the default header styles are simply not enough.  Go ahead and create a new style by going to the Tile menu, clicking the right arrow and selecting Update ‘heading X’ to match (X is replaced by the header number). Once you do this, you can use the style again in any part of your document.

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