I used to love fax machines. I seriously did. Back in the day, they were more than useful to share documents with customers or providers, but the truth is that traditional faxing technology has reached a tipping point in the past decade.
Since the Internet and digital technology started permeating different aspects of our lives, the use of fax machine feels like an old thing.
There are millions of businesses around the World that still rely on faxing technology, though. Luckily, there are ways to send and receive faxes from your email, or to be more precise Gmail – since we are on a Google-themed blog!
The technology used to fax by email is nothing new, but in recent times it has become available to individuals and businesses of all sizes, with affordable prices and packages.
How Gmail Fax Works
Faxing by email is very easy. To get started you need the help of a Gmail fax service. These are services that link your email address to a virtual fax number and a fax server, capable of communicating with fax machines as well as computers.
Once you have your account ready, you receive faxes straight to your inbox. They arrive as PDF documents, so you can read them practically on any computer, gadget or mobile device.
On the other hand, sending a fax is very similar to sending a simple email. There are only a few differences you must understand though:
- On the TO field, you enter the recipient’s fax number, followed by @thefaxservice.com. Here just replace the last part with the fax service of your choice. As an example, if you are using eFax, it would look like this: firstname.lastname@example.org
- The document you wish to fax needs to be attached to the fax message. Services currently can handle the conversion of hundreds of different document types including standard ones such as PDF, TXT, XLS, JPG, BMP, TIFF, DOC among others. The conversion process takes place automatically.
Once you press the Send button, the digital document will be converted into a file type that is 100% compatible with traditional fax machines. Yes, this means that you can receive Gmail fax by any fax machine or computer!
How Can Gmail Fax Help Your Business?
The main advantages of using a digital fax service are increased speed and lower costs compared to traditional faxing. Digital technology works faster and more efficiently. You don’t have to buy and learn how to use complicated equipment, on top of a dedicated fax line.
Another advantage is that you can access faxes from practically anywhere, using mobile fax apps.
If you want to use your iPhone to fax, for instance, download the app. Then you will be able to take care of documents using your phone’s interface or your Gmail account. Not all fax services offer this mobile app download though, so make sure you ask about that before signing up for a plan.
If you want to try out this new way of faxing, why not test a service?. Many services offer you the chance of testing the waters first for a month. If you can, take advantage of this opportunity. Now I love email faxing! What are your experiences with this technology?